You can read this productivity guide in gain experience and have all your projects going in a well planned manner within the stipulated period of time.
In this guide you would learn various things like
- The proper mindset of a dynamic marketer.
- Increasing productivity and job focus by creating a proper work atmosphere.
- Managing emails when several people are mailing you.
- Planning out the day in an organized manner to increase the load of work within time.
- How to get along with your other colleagues in an efficient manner.
1. Productivity : Adopting the proper mindset :
Even though you may not be as efficient and productive as the others, having the right kind of mindset and prioritizing your job will make your work easier and productive. If your goal is to do everything yourself, plan big things that fail most of the time and work hard, you probably won’t do very well.
- Do not, be a hard worker. Instead be a smart worker :
You are a salaried person who is paid on the number of hours that you work for. You may have certain objectives and certain targets in hand, which needs to be completed within the stipulated time frame. You can always miss your targets, but you would have your job, however you cannot be absent from the office and still keep your job.
When you run your own business, it’s the opposite. Nobody cares how long you’re working on it. People care about the result and the profit. If you can get more work done in a lesser period of time, you can always have time for yourself, time for personal development, time for your family, time for entertainment and so on. This would also help to increase your motivation and productivity in turn. So you can easily understand you should always be a smart worker not a hard worker so that your work will get recognition and the well-deserved rewards.
How can you know that your working time is productive?
You can use the Rescuetime tool to track your activities and improve on your productivity by yourself,it’s the one of the best productivity app for desktops.
- Always work in small batches to avert massive failure :
It is always important to organize your work as small tasks to see what may be the obtrusions. Hence, it is evident we should always work in groups rather then working individually ( if it’s possible ).
- Chris Burkmenn — ‘If you can remember why you started, then you will know why you must continue.’ :
Always remember why you started what you are doing, this will boost your motivation to get to the right direction. It is normal to struggle with a task, a partner …, however the problem must be solved. Always be focused and think about How you can fix this obstacle because you don’t have any other choice than to succed. Do not be diverted by something else- always think why you are doing what you are doing and get back to work.
- If you feel that you cannot complete the job within the time, outsource the same :
There are a number of people who think they can do everything by themselves. This is however not true because every person has his assigned job that has to be completed within time.Do not try and be “a Jack of all trades and a master of none” if you are paid $100/hr outsource all the small task that anyone else can do for $10-20 per hour and focus on 10x your hourly income .If you feel that there is some work that you would not be able to finish within your working hours,outsource it. Outsourcing other jobs help you to focus on your chores better, and be more productive. Outsourcing always helps to focus on your job while other people are doing the other jobs. If you are an editor, outsource your graphics, your reporting and your printing to others and do the editing by yourself.
How can you outsource simple tasks ?
There are a number of websites like Fiverr, Elance or Odesk where you find several workers on demand from where you can choose your team. You can outsource your graphics, your proofreading and your other jobs while you can just concentrate on the editing tasks. This would help you to do better business.
- Try to avoid multitasking :
Always try and avoid multitasking. Focus on only one task. This would help you to become more productive.Though you might feel that multitasking is an art, you are sure to make a flaw in any one. Switching from one task to another prevents you from becoming productive. Instead, it slows you down.If you want results, focus on just one task, finish it and then hop onto the next task.
How can you prevent multi tasking ?
You can avoid multitasking by running your browser in full screen, cut out the notifications and then allow it to open in a single tab.
- Focus on long-term plans and plan often :
Be patient and stop doing small quick pay day $hit, you need to know clearly what you are doing and what can be next done. in a nutshell, be patient in business and setup a long term plan but break it down into small checkpoints. Time will pass anyway, you would better invest it on something that worth it.
How can you avert lack of planning ?
2. Adapting your work environement :
- Work Station Setup :
It is very important to have a good work set up where you would be spending atleast 8 hours of your day. This also depends on the budget, your personal requirements, and the type of work that you would be doing.
- A high resolution screen :
The best thing is having a single computer with a big screen that has 2-3 windows open at the same time.This is better than having three, four computers. Always try to work on a single window to stay focused on the task that you are doing.
Those who usually prefer the two screens set up, usually are more productive because of the number of pixels and not the screens.
- A good back supporting chair :
It is important to have a good back supporting chair so that you do not struggle with back pain while you work. Back pain also results in spondaelitis and in the long run it would be difficult to sit straight. Many of us are seen to spend on high-end gadgets, but cannot get our own sitting place right. A feel good factor is always necessary in the workplace and that is what can make a good amount of difference to focus and productivity. Search for a chair that would keep the back and the head straight and support you so that you can work for long hours without getting tired.
- Desk items and gadgets :
Your desk does not always need to be cluttered. Instead, always opt for a clean workspace with just the things that are required. You can also try standing desks at an affordable price.
- Notifications :
Notifications are always necessary for a marketer. This can be through any media : tracking software, social network ads , Email, RSS, Twitter or more. Also use the Do not disturb tab if you are focused on some important task. Also try and set up some quiet hours if you have a phone that disturbs you a lot.
- Entertainement :
Music is something that everyone likess. however, can, also distract people based on the work that they are doing. If you are trying to get something into your head, music distracts. Again, a musical tone played recurrently can help you to focus on your work well. If you are trying to do a task swiftly, try a high BPM while if you are trying to do something slow, pick a low BPM.If you feel that the task is boring or repetitive, try taking a break, watching some TV or a movie and then continue OR outsource it . You can also register in Spotify and try out some amazing Spotify playlists that can help you work.
3. Manage your email in an organized manner :
- Always keep it short and simple K.I.S.S :
Always keep an email short and to the point. Do not write long histories that may be irritating to read and time consuming as well. If you need to explain something, sort it out on the phone. Always remember that everyone is at work and no one would like to read long emails, which are to the point.
4. Create a task system that can be tracked :
Now organize your To Do list, once you are clear with the emails. There are various things to do and these come from a number of sources.It is important for you to list the To Do’s, prioritize them and handle them as soon as possible.This would increase your productivity. Online TO do lists can be really difficult to maintain, however, once you have accomplished your tasks, they can multiply the productivity. You can also list your to do tasks in a small diary that you keep for yourself.
Smart tasks :
5. Planning your day :
Now how would you plan your day so that you can execute all your tasks? It is a strange fact, but humans can only concentrate for 90 minutes at a maximum stretch. This means that if you are given options to work on a three hour long project on a continuous stretch, you might lose your mind and productivity as well and end up wasting your day. Divide the time of work and also use hash tags to create small tasks and get them done one by one.
- Use your Calendar :
- Track yourself :
6 .Working in sync with the others
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